Privacy Policy

This Policy explains how we handle the information you provide when you use the Bot to generate personalized PDFs.

1. Data Controller

• Grafica Digitale di Juliana Cobre
• Via Corrado, 27 – Mantova (MN) – Italy
• fun@funtripforkids.com

2. What data we collect

We collect only the minimum data needed to generate the PDFs.

Data you provide (adult)

• Your phone number;
• Child’s first name;
• Approximate age (e.g., “1 year and 7 months”);
• texts, audio, photos and memory details, as submitted by you.

Data we DO NOT request

• identity documents;
• complete banking or payment information;
• health, religion or other sensitive data unnecessary for the service.

3. Purpose of processing

Data is used only to:

• generate the personalized PDFs as requested;
• send the PDFs to you;
• technically improve the bot (anonymous logs, without child data).

We do not use data for marketing, ads, profiling, or targeting. Processing does not involve automated decisions with legal effects.

4. Legal basis (GDPR)

Processing is based on:

• Art. 6(1)(a) – consent, when you voluntarily provide data;
• Art. 6(1)(b) – performance of the requested service;
• Art. 6(1)(f) – legitimate interest in operating the bot securely.

5. Data sharing

We may share data only with:

• technical platforms that deliver the messages (e.g., WhatsApp/Meta);
• hosting and infrastructure services;
• OpenAI, only when you expressly authorize transcription or revision of the story.

We never sell data. No child data is transferred to third parties for commercial purposes.

6. Artificial intelligence transcription and revision

AI use is optional and requires explicit consent in the bot.

• you may choose text-only processing without sending the story to OpenAI;
• when authorized, only the story audio or text is sent to OpenAI; photos are not sent to AI;
• temporary audio is deleted from our server immediately after transcription;
• the revised text is shown for confirmation and may be corrected before PDF generation;
• OpenAI does not train its models on API data by default and may retain technical logs under its terms and retention controls.

7. International transfers

If data is transferred outside the EU (e.g., Meta or OpenAI servers), we apply:

• Standard Contractual Clauses (SCCs);
• Additional security measures.

8. Data retention

Data is kept only as long as necessary:

• stored while needed to generate and deliver the PDFs;
• AI-processed audio is deleted from our server immediately after transcription;
• after delivery, it may be deleted automatically within 30 days, unless required by law or upon immediate deletion request.

9. Your rights (you, the adult)

You have the right to:

• access the data submitted;
• request correction;
• request deletion;
• withdraw consent;
• request a copy (portability);
• lodge a complaint with the data protection authority.

Send any request to: fun@funtripforkids.com

10. Security

We apply appropriate technical and organizational measures to protect data, including:

• access control;
• monitored logs;
• minimal storage;
• automatic deletion after use.

11. Use by minors

The bot does not communicate directly with children. Data is provided solely by adults and only to create recreational content.

12. Changes

This Policy may be updated periodically. The current version will always be available on the site.